How Cloud Storage Can Improve Your Employee Productivity? Today, the workplace is in ever-changing pace. Years after year, new theories, new technologies and new approaches push their way into organizations across the world, boosting business into each new era. Most of these changes like free meals and gym memberships, co-working space, remote work— all are geared towards one objective— improving employee productivity!
One proven method of improving productivity among employees is adopting cloud services. The cloud can save you money and time, and also has the potential to change the way you carry out business. The implementation of the cloud has been driven by the digitization of the growing business world. It has exponentially added to the amount of programs, data and systems that an organization requires to control in order to preserve and grow. The cloud facilitates the best way to keep your business inventive and organized.
5 Business Tasks That Needs Cloud Storage
When it comes to the cloud, most people automatically think of storage. While being capable to store and backup a system is essential, it’s not the only thing that makes this technology so interesting and popular. There are a number of ways the cloud can increase productivity in the workplace.
It’s no surprise that the cloud has turned out to be a not-so-secret weapon for most organizations, garnering the potential for decreased upfront cost and investment, higher productivity and greater flexibility.
According to a source, “The cloud storage market for retail industry was valued at US$ 2.252bn in the year 2017 and is expected to grow at a CAGR of 22.7 percent over the forecast period to reach US$ 7.685bn by the end of 2023.”
Website Hosting and E-Commerce: In today’s ever-growing society, no one likes surfing a website that takes minutes to load. When hosting a website or online store in the cloud, the uploading and downloading time is significantly reduced— and often nonexistent. What’s more, the cloud is scalable when you choose a reliable and professional cloud storage service provider managing your services. They will help you deploy extra resources in high traffic times, like during sale times, or holidays.
File Backup: It’s very important that organizations keep copies of their important files and data. Earlier, physical discs or tapes were used as a backup storage option. Online storage lets to have reliable file storage and backup that’s also simple and convenient. This is particularly useful when changing equipment or shifting offices. It helps to protect the data and files against any natural, accidental or manmade disasters.
Email: The best part about using the cloud for hosting your email is the accessibility it offers. You can access it from anywhere, anytime. In today’s competitive business world, emails are considered as a mission-critical application that needs to be reliable. When you choose cloud storage service, you don’t have to worry about the email capacity or the server uptime.
Business Apps: If any business wants to thrive in today’s business world, mobile apps is something they must have. The cloud gives the ability to host your favourite business apps, giving your employees the flexibility to work and your customers to access your services anytime, anywhere. While choosing cloud storage providers, ensure to select one that can host mobile apps both for iOS and android, and a plethora of business apps whether logistics and planning, customer relationship management, analytics and more.
Mobile Workspace: The cloud storage gives businesses the tools essential to allow employees to work from anywhere, anytime. That’s because email and other necessary documents can be uploaded and saved to the cloud— so work can be completed in the cloud. The other important reason why the cloud storage allows a mobile workspace is file sharing. With a reliable cloud service provider, it lets to upload and share files that are bigger or sensitive files and you don’t want to send through email.
No matter whether a business or company is small or big, it’s worth investing in cloud services and taking full advantages of its abilities.
As a business owner, it is crucial to make sure that you are always leveraging the most efficient, yet economical solutions possible. Cloud computing is still a puzzling thing for many people. Workplace productivity mainly transforms into effectiveness and working in the cloud can be extremely well-organized and resourceful thanks to the myriads of cloud storage benefits. Here are 8 ways the cloud allows businesses to create a more productive workplace for the employees.
1. It is Safe and Secure, Yet Economical Solution
Many companies and businesses have a misconception that keeping in-house IT operations is a safer solution. However, shifting to the cloud gives limited but the safest possible control. Someone else will look after your data more securely and firmly than you could. Backup Everything features robust security protocols to manage the company’s data in an efficient way.
The overarching aim of every business is to make a profit, and reducing operational costs wherever possible can significantly impact that aim. The biggest advantage of shifting to the cloud is obviously a financial one. The financial model coupled with the cloud is economical and predictable. There are only monthly fees or amount of storage space used, and easy scalability in either direction.
2. It Reduces IT Workloads and Budget
With cloud storage service, your IT teams will not have to keep updating computers or servers, buying and installing new software or technology, or all the time dealing with employee’s requirements. An investment in cloud services takes away a key in-house responsibility and lets you cut down your IT budget. With less of the headaches that come with online storage, the IT team can shift their focus to using the cloud to better assist company processes throughout the organization.
3.It Offers Workplace Flexibility, Efficiency and Functionality
Cloud computing lets you adapt to market conditions with a firm flexibility that’s not accessible when you use on site, physical solutions. A good virtual solution allows to quickly respond to internal needs. If user demand increases, cloud storage services can be ascended to meet the growing demand, and then it can be easily reduced as demand drops. Amount of storage your business needs can be easily availed through a good reliable cloud service provider.
Since the cloud can be accessed anywhere, using any device, every employee of the organization can access file, work on it, receive notifications even when they are not in the office. Work can be completed from anywhere so any priority-based work doesn’t get delayed if key employees are absent or travelling.
4. It Gives Consistency and Reliability for Employees and Customers
The constancy delivered through cloud storage services allows greater productivity on several levels. First, the cloud storage enables a better and more integrated organized workforce with a cloud-based central repository and other shared services. The storage space can include company information, industry information, company information and more, which can be updated by different groups and used throughout the organization.
By allowing employees with a central platform to interact as well as access and share files and other important company resources, you are eventually giving them flexibility for deeper and better collaboration and improved productivity- no matter where they are.
Also, the cloud offer employees and customers reliable, high-quality service, no matter how many employees and users you need to serve. With a more seamless, enhanced work experience using the cloud storage, employees tasked with managing the customer service are allowed to be more receptive with prospects and customers, as they can more rapidly get their queries solved, share and receive files and folders and sort out their issues. The power to solve out more customer issues and respond more prospect questions keeps the organization impetus going, letting the organization achieve more in less time.
5. It Provides Better, Improved Tools
Once adopting and implementing cloud strategy in your organization, you will have access to lots of cloud tools and other useful applications at your fingertips, ready to be installed instantly. Providing better options to outmoded software can instantly enhance workplace productivity. Many cloud service providers offer various integrations with web applications, mobile apps and other tools that can be personalized as per your organization’s requirements. The key advantage of the cloud in choosing tools is that you can try out different solutions and tools to find the ones that best suit your employee’s workflows. Switching old, outdated software with more modern, collaborative tools will let employees work in a more efficient and collaborative way with others.
6. It Reduces Disaster Recovery Downtimes
Clouds are the best way to protect your data and systems with a secure backup that’s always within reach, should disaster hit. Losing crucial data to a fire or any unexpected disaster at your organization premises can spoil your business. Downtime is a chief player in incompetence among employees, and making sure business stability with a Disaster Recovery Plan that uses the cloud for storing backups will remove the indolence and deferred work that comes with downtime.
Only a reliable cloud service provider can offer unlimited storage with much advanced uptime rates than the average local server, and using a multi-cloud approach with offsite and backups data stored on multiple clouds can cut down your downtime to seconds. The cloud can assist the business going even when disaster hits.
7. It Helps You Maintain a Good Competitive Edge
According to Harvard Business Review Study, 74 percent of businesses and organizations have agreed that cloud services have given them a competitive benefit because of the speed and ease of capitalizing on opportunities. The capability to develop and deliver easier, faster, cheaper and better quality results is a big business advantage that can make all the big difference in today’s tough competitive market. When an organization makes effort to provide their employees what they need to do their job in the best possible way, they get the ability to be much more motivated and productive than before— which ultimately helps the organization’s bottom line in the long run.
With cloud services, a company or business can bring products and services to market faster, that means small companies can effectively compete with bigger companies.
According to Forbes survey, 64 percent of respondents accepted that cloud-based collaboration tools have greatly helped their business or organizations execute much sooner than before, and 87 percent of organizers reviewed indicated that cloud-based solutions signify a true revolution in collaboration.
Since the traditional organizations are splitting into more remote, decentralized teams, the demand to collaborate effectively whether employees are present in the office or outside is more imperative now than ever. The best way to get higher productivity is through allowing your employees to more simply work together through the countless collaboration tools available in the cloud. Employees can interact with each other instantly, join meetings, and work on the same file simultaneously whether they are in the same room or half a world away.
Many cloud providers also provide a way for administrators to monitor projects. It enables employees to give regular updates and the administrator a way to give away immediate feedback, unlocking the line of communications to the higher level.
What is Cloud Storage and What it means to Your Organization?
The business world is getting competitive with every passing day. With the cloud storage services, your overall organization and employees are allowed to stay above the mess and become more productive. The cloud service provides a huge opportunity to amend productivity levels not only among employees, but throughout the organization. Implementing a strong cloud strategy that best suits your business specific needs, you can eventually succeed. With the speed of invention constantly growing in every industry, empowering your organization and business with the best solutions around is crucial to success.
Undoubtedly, adopting cloud storage can make your company more productive and reliable. With reliable technology, less maintenance and better communication, employees can utilize their time working instead of waiting for the details they require to finish a project.
Now Is the Time to Join the Crowd and Take Your Organization to the Next Level
Almost every small business and start-ups have already started employing the power of the cloud. Many are using Google Drive, Apple iCloud, Office 365, Microsoft Office, iCloud Drive and many other desktop apps which avails paid as well as free accounts. Now it’s your time to join the crowd and maximize the capabilities and resources you have! If you sit back and wait any longer, you are going to miss out many possibilities and benefits of the cloud storage.