Google’s cloud storage is one of the most popular cloud storage out there. And, if you are a business owner, chances are you are already using Google Workspace to run your business. If you are using Google Workspace or any of the Google Cloud services this blog post will be eye-opening for you.
Google Workspace is really a great choice for most businesses due to its price-to-feature ratio. But, did you ever wonder if your data stored in a workspace is truly safe or not?
Here’s the catch. Google is not responsible for backing up your Google Workspace data and they will not take any responsibility for data loss.
Yes, we don’t read terms and conditions but it’s clearly written on their terms and conditions page.
In short, it states like this:
“Google won’t be responsible for the following liabilities:
- loss of profits, revenues, business opportunities, goodwill, or anticipated savings
- indirect or consequential loss”
“You’re responsible for what you do with your Google Account, including taking reasonable steps to keep your Google Account secure.”
Now that you know Google is not responsible for the data you store, you need to take immediate action to safeguard your data.
Here are 7 more reasons why you should back up your Google Workspace data ASAP!
Why Backup Google Workspace?
1. Users can accidentally or purposefully delete data
A survey conducted by Invenio IT found that 33% of data loss occurrences in enterprises are the result of human mistakes.
File deletions might occur for a variety of causes among users in your business. Here are some of the causes:
Making space on the Drive: When Google Workspace users receive a message that their drive is running low on space, they frequently attempt to make space by removing files that don’t seem to be as vital. This is a hazardous technique, though.
Deleting duplicate data: Google Workspace’s collaborative function lets several people work on the same file at once. Even though this feature is quite helpful, occasionally people make copies and different versions of the same file, losing track of the original! In certain situations, users may inadvertently wind up erasing the original file in the process of removing duplicates.
Having a dependable backup solution for Google Workspace guarantees that files can be readily restored even if they are inadvertently erased.
2. Dangers posed by unofficial apps
When installing third-party programs, users frequently authorize access by clicking the ‘allow’ button without first examining the list of rights requested by the external app. These “permissions” are unseen dangers that might open the door for a hacker to obtain access to your information.
Your valuable files could be taken, altered, or erased forever!
An average 10,000 SaaS-user firm has roughly 4,371 apps connected to both Microsoft 365 and Google Workspace, according to the “2023 SaaS-to-SaaS Access Report” by Adaptive Shield. More than 89% of third-party apps that are linked to Google Workspace provide a high or medium risk to the SaaS data of an organization.
The research also emphasizes how incompetent corporations are at monitoring the number of connected apps and estimating the degree of risk these apps provide.
It’s essential to have a Google Workspace backup to guard against data loss due to vulnerabilities in third-party apps.
3. Risks associated with lost or stolen devices
The ‘Anytime, Anywhere’ policies of Google Workspace provide simultaneous access to accounts on numerous devices, providing users with comfort and ease of use. This functionality does, however, also provide serious security issues.
There’s a good chance that private information will end up in the hands of uninvited parties if a gadget is stolen.
In the 2023 State of Data Security study from Forrester Research, it is said that 17% of data breach occurrences are related to lost or stolen devices.
Such accidents not only result in the loss of important corporate data but also increase the likelihood that such data will be erased.
Since the majority of information is shared and kept on Google Drive, any deletion of these files could result in permanent data loss if your company does not have a Google Workspace backup.
4. Being attacked by Ransomware
The ransomware assault that crippled British outsourcing company Capita in March 2023 cost the company around $25 million to recover from. The attack cost Capita a lot of money, and it also caused a 12% decline in the value of its stock.
Attackers can encrypt and lock your data with ransomware, a type of malicious software, and then demand a fee to unlock the keys. Attackers can obtain access to your data by sending an ostensibly authentic email that contains a malicious attachment, which an unwary employee may unintentionally click on.
Once they get access, the attackers encrypt the data and demand a ransom, threatening to delete it if they do not receive the requested funds by a given time.
By backing up Google Workspace data, businesses may reduce downtime and lower the chance of irreversible data loss by ensuring that they can promptly restore their data in the case of a ransomware attack.
5. Employee can overwrite data
The collaboration feature of Google Workspace makes it easier for team members to share files and folders, increasing productivity and saving time by allowing many people to work on the same document at once. But there’s also a chance that people will erase crucial data because of this feature.
Although Google’s version-control system keeps track of document modifications, it can be difficult and time-consuming to manually undo individual user edits.
Furthermore, there’s a chance that coworkers will unintentionally erase a file, which may be lost forever by the time it’s discovered.
These problems can be resolved by putting in place a Google Workspace backup solution, which guarantees data integrity and quick recovery of lost or changed files.
6. Legal compliance
All organizations, regardless of size, are required to maintain records of recent and past data in order to comply with legal requirements and pursue litigation.
Google Vault allows you to place a litigation hold and access historical data from the archives, however, the data is only accessible as long as the Google Workspace account that is linked to it is still active.
A backup solution is preferable in these situations since it ensures that you always have a copy of all the data.
7. Employee exit
In order to reuse the current license, it is common practice for employee accounts to be erased upon leaving a firm. If you neglect to transmit the removed user’s data within 20 days of deletion, this action may result in the loss of all linked data.
All data, including files belonging to the fired employee, is safely backed up together with the original sharing rights thanks to a dedicated backup solution.
In summary, it’s super important to back up your Google Workspace data. Even though Google’s storage is handy, it has risks. Google says in their rules that they’re not responsible if your data gets lost. So, it’s up to you to keep it safe.
Backing up means making a copy of your data somewhere safe. It’s like having a spare key for your house. By doing this, you can avoid big problems later on. So, don’t wait—start backing up your Google Workspace data now to keep your business running smoothly.
